Provider color indicators make it easy to identify which provider is assigned to each appointment directly within Patient Flow.
This feature improves coordination, accountability, and scheduling clarity.
How Provider Colors Work
Each provider in your system is assigned a specific color.
When an appointment is scheduled with a provider:
The appointment displays that provider’s color.
The color appears on the patient card within Patient Flow.
This allows staff to visually associate patients with providers instantly.
Dual Provider Appointments
If two providers are assigned to the same appointment:
Dual color indicators appear.
Each color corresponds to one assigned provider.
This commonly applies to:
Doctor + Hygienist visits
Multi-specialty cases
Procedures requiring two clinical roles
Operational Benefits
Provider colors help:
Reduce confusion about responsibility
Prevent patients from being overlooked
Improve chair coordination
Support faster decision-making
Example: If a hygienist sees a dual color indicator, they know the doctor exam portion is also required.
When Provider Colors Are Most Helpful
High-volume practices
Multi-doctor offices
Practices with rotating providers
Offices with shared operatories
Troubleshooting Visibility Issues
If provider colors do not appear:
Confirm provider assignment in the PMS.
Verify appointment is properly synced.
Refresh Patient Flow.
Best Practice
Ensure providers maintain consistent color assignments for familiarity across the team.